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UN Grounds Pass for ECOSOC NGOs - New York, Geneva and Vienna

Annual Passes

Each NGO in consultative status with ECOSOC can designate representatives to obtain passes for the UN premises, valid until 31 December of each year. A maximum of 5 such passes can be issued for New York, 5 for Geneva, and 5 for Vienna, in addition to the Chief Administrative Officer (CAO) and the President or Chief Executive (2 additional passes).

To apply for an annual pass: Please provide:
  • A signed official letter (Download example) on the official letterhead of the organization, from your Chief Executive/President designating a maximum of five representatives for annual passes (plus two for the CEO and Chief Executive). Any valid passes that you will no longer use must be returned.
  • Pre-register your information online - see 3 Simple Steps further down on this page.
  • A picture ID of the representative (the person must be present).
Short term Passes
  1. Passes valid between 5 days and 3 months: Please provide:
    • A signed official letter (Download example) on the official letterhead of the organization, from your Chief Executive/President, mentioning full name, purpose of the business the representative will attend to.
    • Pre-register your information online - see 3 Simple Steps further down on this page
    • A picture ID of the representative (the person must be present).

  2. Passes valid for 1 to 5 days: Please provide:
    • A letter (Download example) from your Chief Executive/President, mentioning full name, duration and event(s) the representative will attend.
    • Pre-register your information online - see 3 Simple Steps further down on this page
    • A picture ID of the representative (the person must be present).

  3. Group Event Passes (1 to 5 days): Please provide:
    • A signed official letter (Download example) on the official letterhead of the organization, from your Chief Executive/President, indicating the place and title of the event at UN Headquarters, and a list of names of all attendees to the event, to be sent one week in advance.

Note: Please note that many of the UN organized events and conferences have separate registration requirements. Kindly look up the event in our Online Calendar for further information, before requesting a UN event pass from our office!
Pre-register for UN Grounds Pass - 3 Simple Steps
We have simplified the process of applications for UN grounds passes. Please fill in your application before coming to our office to pick up your pass. This will save you time and energy! How?

1. Log in - Log in to the Civil Society Database

If you forget your username/password, please contact us at www.un.org/ecosoc/ngo/contact. Please note that this information will be provided only to the President/Chief Executive/Main Representative of your organization.
2. Review

Once you have logged in, place the mouse over the tab "Consultative Status" and then click "Designations->New York". The following page will list representatives from your organization who already have a valid UN grounds pass, as well representatives with expired and pending designations.
3. Update

You may wish to either renew your current representative(s), or add new one(s).

For renewal: Click "Update" next to the name of the current or inactive representative, fill out the ENTIRE form, and click "Submit" at the end of the page.

For new passes: Click "New Designation" in the upper right corner. Then, chose from the list of all representatives available on record and click "Update" next to the representative?s name, fill out the ENTIRE form, and then click "Submit" at the end of the page. If your representative is not in the list, click "New Designation" once again on this page, fill out the ENTIRE form and then finally click "Submit" at the end of the page.

Your new designation will now be listed as "Pending". It will remain in this status until you come to the NGO Branch office with the signed letter and to obtain your UN grounds pass.

Once you have filled out the form, click Submit.
Bring the letter from your organization designating you, and a picture ID to our office.

The NGO Branch Office is located at One United Nations Plaza, DC1-1480.

Passes can be obtained between:

9:00 AM -12:45 PM and 2:00 PM - 4:00 PM

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