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| Submitting your Quadrennial Report Guidelines for NGOsin General and Special Consultative Status with ECOSOC Under ECOSOC resolution 1996/31, NGOs in general or special consultative status with the Council, must submit to the Committee on NGOs, every 4 years, a brief report of their activities, specifically on the contributions that they have given to the work of the United Nations. By resolution 2008/4, the Council has taken measures to suspend organizations which fail to submit the reports on time. The consultative relationship is reciprocal. NGOs are granted the privilege of participating in a wide variety of United Nations-sponsored meetings and activities. In return, they are expected to contribute, each in their own way, to support the development aims of the Economic and Social Council (ECOSOC) and the United Nations at large. Thus, the quadrennial review presents the opportunity for NGOs to make their activities in support of the United Nations more widely known to Member States, and at the same time to receive feedback on their programmes of work and official acknowledgement of their contribution as partners to global development. The quadrennial review exercise serves as an important tool in monitoring the relationship between the United Nations and the steadily growing number of NGOs in consultative status with the Economic and Social Council. 1. Who Needs to Submit? If your organization carries Roster status, you do not need to submit a quadrennial report. The report is only required for NGOs with special or general consultative status. If you do not know the status, search for your organization's name on our website: www.un.org/ecosoc/ngo .2. When to Submit Quadrennial reports are due for submission according to the following table:
The reporting cycle begins in the year the organization was granted status. In the case of reclassification from the Roster to the Special category or from Special to the General category, the year of the reclassification marks the beginning of the new quadrennial reporting cycle. As a rule, reports should be submitted no later than 1 June of the year following the last year of the reporting period. Therefore, a quadrennial report covering the years 2007-2010 should be submitted no later than 1 June 2011. 3. Getting Started Make sure you have your organization?s login information and password to our various applications from our website, www.un.org/ecosoc/ngo . These are usually displayed at the bottom of the page of the letter you received. Logging in to the system gives you many benefits. This includes the ability to update all the contact information of your organization. You can also review all the upcoming conferences and events at the United Nations that you are entitled to attend. Many NGOs use the database to pre-register for many of ECOSOC?s functional commissions. Our web applications also allow you to search for organizations that have similar interests to yours. We welcome you to try all these features! ![]() ![]() To submit a new report, click "Submit Report". A screen will then appear with eight text fields for you to complete. You will be required to complete all fields on this page. Your complete report of all fields put together should not exceed the stipulated 700 words. The system does allow for additional text, to give you the flexibility to provide more information in the field of your choice. However, for processing and submission purposes, only the first 700 words will be presented, to comply with existing limitations on official documents. The report must be completed either in English or French. ![]()
You may wish to focus on the fields 4, 5, 6 and 7, which will give the Committee a fair idea of your contribution to the work of the UN. Once you have completed all the above fields that are relevant, your report is ready to be submitted. If you do not wish to provide any information in any of the fields above, please state, "None". If there are no changes in the aims and purposes of your organization, its name, bye laws etc., please state, "No changes" for the fields 1, 2 and 3. 4. Completing your Report The information must be typed or pasted in as running text. Information presented in frames, boxes, columns, tables or graphs are not required and cannot be processed. No annexes or attachments are required. The Committee will not have any appended material when it reviews your report. Box 1 - Introduction Box 2 - Aims and purposes of the organization and its course of action Box 3 - Any change that may have had a significant impact
Box 4 - Your contribution to the work of the UN Box 5 - Your participation in the fora of the UN NGOs are encouraged to take part in the appropriate intergovernmental fora so that the work of the Council, and the United Nations at large, can benefit from your input. Participation in the work of the Council and its subsidiary bodies might include: oral and written statements; proposals of agenda items; organization of parallel NGO meetings or side events. Please be precise when you list your activities. Each reference to a conference or meeting attended or organized by the NGO should indicate the venue (city and country), date, official title, and session if appropriate. Also, the nature of your participation should be indicated and the title or theme of any document, presentation, or statement presented by your organization at the event should be cited. For example: "2001: Representatives attended the following meetings in Europe, related to the health and status of women: Basque Region, 28-31 May; Brussels, 24 September; Geneva, Switzerland; 21 May; Madrid, Spain 19-23 November." Box 6 - Your cooperation with UN Bodies Cooperation with United Nations bodies or specialized agencies in the field or at Headquarters might include: preparation of, or contribution to, research papers and studies; joint sponsorship of meetings; humanitarian activities or operational projects; or financial assistance received from or given to the United Nations. For example: "Project in collaboration with UNICEF to create meeting points and contexts which promote adolescent education in Bolivia, Paraguay and Perú, 2006-2007." or"Technical assistance to United Nations Programme on HIV/AIDS (UNAIDS) and Programa Internacional de las Naciones Unidas para la Fiscalización Internacional de las Drogas (PNUFID) and United Nations Office on Drug and Crime (UNODC) in 2008." Box 7 - Your initiatives taken in support of the MDGs Here you can list all initiatives undertaken by your organization in support of internationally agreed development goals, in particular, the Millennium Development Goals, which form the basis of the UN?s global peace and development agenda. (See www.un.org/millenniumgoals). For example: The organization contributed to the MDGs in Madagascar, Benin and Gambia by providing nutritional care to 162,079 children and prenatal care to 7950 expectant mothers. You are also welcome to list your activities in support of global principles. This would typically include your advocacy work. For example: "World AIDS Day was observed each year on 1 December by our organization. The organization also commemorated the 2009 World AIDS Day, which was free and open to the public at the Cathedral of St. John the Divine in New York City, resulted in a turnout of several thousand people and were web-cast globally via the Kaiser Foundation network website." There is no problem if your organization did not participate as fully as might be expected in the work of the Economic and Social Council. You could state, for example: Our organization did not participate in the work of the Council and its subsidiary bodies as we focused our activities on the development and implementation of programmes of education for drug abuse prevention and in social awareness campaigns, as well as in expanding its knowledge on the matter, working mainly with governmental and local organizations in Spain as well as in Latin America. OrOur organization would have been able to contribute more to the implementation of United Nations programmes if not for the following problems which are ongoing: information about international meetings and conferences is very sparse to us and arrives too late. Also, scarce funds and few representative staff (all volunteers) make attendance at international meetings very difficult. 5. Saying it Right - Editorial Guidelines Quadrennial reports are issued as submitted in final official United Nations documents without formal editing. Authors of the reports are expected to observe broad editorial guidelines, and to edit their documents for correctness to ensure that they are in conformity with generally accepted practice.Please appreciate that you are writing an official document intended for Member States of the United Nations. Therefore, we cannot accept your report if these guidelines are not followed. A refused report, or an improperly drafted report, is not in the interest of your organization!Style. Please observe the following points.
Notes: * The short form is also acceptable; For more information, visit the following website: http://unterm.un.org . The website is updated regularly; the list above is for easy and quick reference but must be confirmed against the latest information available in the terminology database. Short Titles: A short title may be used to replace a name or title that occurs several times in a document, provided that the full name is used the first time it occurs and that there is no risk of ambiguity; the Assembly (the United Nations General Assembly), the Council (the Economic and Social Council), the Committee (The Committee on Non-Governmental Organizations), the United Kingdom (the United Kingdom of Great Britain and Northern Ireland), the United States (the United States of America).Dates: The day should always be followed by the month and year: 21 April 2004.Months should be written out in full.6. Saving and completing your report We recommend that you complete your report in a text document before you submit it from the online database. You can save your draft and complete it later. Once you have satisfactorily completed the online form, you can save it by clicking on the "Save" button at the bottom of the page. Please note that if you fail to click on the "submit" button, the report will not reach us.![]() ![]() We are here to assist you! |
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